Hāpara folders: What will teachers see based on each loading option? Follow
In this article:
Loading methods
Hāpara provides you with several options for loading your data. Each loading method will have instructional implications. One of these instructional implications is the types of folders your loading method will create.
Our folder creation option opens the door to digital citizenship and building executive functioning skills. It enables school administrators to personalize the folders to match each classroom's needs. This encourages students to organize their files in their own Google Drives, provides ease of access and creates an opportunity for discussions with students about future digital organizational skills.
The chart below explains each loading method, the folder options and what your teachers will see for folders.
|
Loading method |
Folder options |
Visibility |
|
Google Classroom sync |
N/A |
Teachers will see a ‘Documents’ folder from the ‘Dashboard’ tab. This will show the students’ Google Classroom folder files. The ‘Share files’ feature will share files into students’ Google Classroom folders. |
|
Create classes manually |
N/A |
Teachers will see a ‘Documents’ folder from the ‘Dashboard’ tab. This will show the students’ files in their Google Drive. They will be listed in order of most recently opened files and visibility will be two folders deep. The ‘Share files’ feature will share files directly into the students’ Google Drives. |
|
Manual spreadsheet load |
Do not create folders* |
Teachers will see a ‘Documents’ folder from the ‘Dashboard’ tab. This will show the students’ files in their Google Drives. They will be listed in order of most recently opened files and visibility will be two folders deep. The ‘Share files’ feature will share files directly into the students’ Google Drives. Recommendation — The‘Sharing’ tab is turned off to avoid duplicates or confusion. |
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Each student has one folder matching ClassName. (No spreadsheet column required). |
Students will see a class folder created for them in their Google Drive with the class name. Teachers will see a folder with the class name in the ‘Dashboard’ tab view. This folder will be empty until students move or create files in it, or the teacher uses the ‘Share files’ feature to share files with students. |
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Each class has a folder(s) named in the Class spreadsheet column titled 'Subject Folders.' |
Dashboard view Spreadsheet format Admins can list the subject folders they would like our system to create for students. These will arrive in the students’ Google Drive. From the ‘Dashboard’ tab, teachers will see a list of the folders. These folders will remain empty until students move or create work in the folders or teachers use the ‘Share files’ feature to share files into the folders. If there is a teacher who does not want/require folders, admins can put an ‘*’ in the ‘Subject folder’ column cell for those classes. This will then allow the teacher to see the ‘Documents’ tab instead, where they can view files directly from students’ Google Drives, listed by most recently opened. |
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Each student has the same set of subject folder(s) listed below. (No spreadsheet column required). |
Admins can set folders to be created for every class directly from this option in ‘Manual Configuration.’ It is important to note that students will get a set of folders for every class they are assigned to. |
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|
SIS sync |
Do not create folders* |
Teachers will see a ‘Documents’ folder from the ‘Dashboard’ tab. This will show the students’ files in their Google Drives. They will be listed in order of most recently opened files and visibility will be two folders deep. The ‘Share files’ feature will share files directly into the students’ Google Drives. Recommendation — The ‘Sharing’ tab is turned off to avoid duplicates or confusion. |
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Each student has one folder matching ClassEmail. |
Students will see a class folder created for them in their Google Drive with either the class email, class name or course name. Teachers will see a folder with the class name in the ‘Dashboard’ tab view. This folder will be empty until students move or create files in it, or the teacher uses the ‘Share files’ feature to share files with students. |
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Each student has one folder matching ClassName. |
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Each student has one folder matching CourseName. |
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Each student has the same set of subject folder(s) listed below. |
Admins can list the set of folders they would like our system to create for each class the students are assigned to. Teachers will then see a list of these folders from the ‘Dashboard’ tab in Hāpara. Students will see each of the folders in their Google Drive with the class name attached. It is important for admins to note that if a student is assigned to multiple classes, it will result in multiple sets of the same folders (with different class names attached). These folders will be empty until students move or create work in them or the teacher shares files to the folders. |
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Sharing tab
In Teacher Dashboard, the Sharing tab gives teachers access to student files stored in their Google Drive. The chart below reviews the five sub-tabs that help teachers organize and find their students’ work.
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Tab |
Visibility |
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Unshared |
Here teachers can view files that have not been filed into the Hāpara-created folders. Files are listed in order, from most recently opened. |
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Public |
This tab shows files in the student Google Drives that have been shared publicly and are accessible to anyone on the internet. |
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External |
This tab allows teachers to view files from outside of the school domain that students have access to in their Google Drives. |
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All Docs |
This tab allows teachers to view all files within the students’ Google Drives, regardless of location. This view surfaces files two folders deep. |
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Deleted Docs |
This tab gives teachers visibility of the files students have deleted from their Google Drives. |