Hāpara Admin Console: Instructional considerations Follow
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Document sharing |
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Document sharing Hāpara recommends: Enable |
Enabled When this is enabled, teachers have visibility into all docs including public, external---good for digital citizenship lessons. Teachers also have the capability to search the entire student drive by Doc title or even by text content. |
Disabled When this is disabled, teachers will only have visibility of Docs that are in folder(s) associated with the class. Teachers would need to ask students to search Google Drive for missing Docs. |
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Click-to-share Hāpara recommends: Enable |
Enabled When this is enabled, any authorized user of Dashboard can gain temporary access to student documents by opening them from the Dashboard view. The access lasts for one hour, after which time access is revoked for the user. This option is useful for administrators or other non-teachers who wish to view specific student documents from Dashboard. |
Disabled When this is disabled, teachers can only access any files that are in folder(s) associated with the class, and any files outside of these folders that have been shared with them - as per Google defaults. |
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Class management |
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Edit automatically generated classes IE: Allow teachers to add teachers and/or students to existing classes Hāpara recommends: Enable |
Checked If enabled, teachers will be able to add or remove co-teachers or students to the class. |
Unchecked When this is unchecked, class rosters are updated by the chosen load method. A Hāpara Administrator can add or remove co-teachers as required. |
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Create new classes manually Hāpara recommends: Checked |
Checked When this is checked, teachers can manually add a new class to their roster. There are many instructional reasons why teachers want to do this. This would be useful for extracurricular activities. |
Unchecked When this is unchecked, teachers would not have the ability to manually set up new classes. |
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Sync with Google Classroom Hāpara recommends: Checked |
Checked If teachers in your school/district use Google Classroom, we recommend checking this as it allows teachers to sync their Google Classroom information into Hāpara. Google Classroom sync can be used in parallel to any direct syncs with SIS. |
Unchecked When this is unchecked it will not allow teachers to sync Google Classroom information with Hāpara. |
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Class settings |
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All Classes Tab settings Hāpara recommends: Unchecked Note: Consider adding tech coaches, support teachers, admins and others that serve all students and teachers to td.users group(s), so they have visibility into all school/domain classes. |
Checked When this is checked, teachers will be able to view all of the classes in the school(s) they teach classes in. |
Unchecked The teachers will only have visibility of classes they are added to. |
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Landing module |
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Landing module Hāpara recommends: Whichever application is the priority for the district Note: This comes down to school focus/preference and can only be turned on at district level |
Dashboard When this is checked, teachers will be directed to the ‘Dashboard’ tab when clicking on a class from ‘Manage classes’. |
Highlights When this is checked, teachers will be directed to the ‘Highlights’ tab when clicking on a class from ‘Manage classes’. |
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Highlights settings |
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Pause Screens Hāpara recommends: Enable |
Enabled When this is enabled, teachers can pause all student screens for a short period of time, which helps the teacher gain the attention of all students more quickly than simply asking students to “close their lids.” |
Disabled When this is disabled, teachers will not be able to pause student screens. |
| Provide reasons for closing tabs
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When teachers close a student tab, they are prompted to provide a reason for doing so. The reason appears as a pop-up message on the student's screen. The student will receive context to help them understand why their tab was closed, encouraging them to make better decisions. Technical administrators can include up to four templated responses that best reflect the culture of their school/district. For example, "Hello, I see you're lost on the internet. Please redirect your focus to the assigned task."
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Highlights time restriction Hāpara recommends: Enable |
Hāpara expects districts to monitor student web browsing only during instructional time and on school networks. If for any reason your school/district has made the decision to monitor outside of school hours, it must be clear in your acceptable usage policy, and students and parents must be informed ahead of time. |
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Hāpara recommends: Enable |
If the IP restrictions are enabled, then monitoring will only be allowed when students are on the school network. WARNING: You could put the school/district at risk for privacy concerns if you allow monitoring off of the school network.
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Focused Browsing SSO allowed list |
Contact teachers to collect potential sites that require students to log in. Populating the SSO allowed list ahead of time prevents interruptions during instructional time. Also, test any important sites (i.e. state testing) ahead of time to work out any unforeseen issues. As an example, for Google Single Sign-on, these URLs should be specified in the SSO allowed list:
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Workspace (if included in subscription) |
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Enable the Workspace tab Hāpara recommends: Enable |
Enabled When this is enabled, your teachers have access to Workspace. Workspace is a feature that is truly unique and serves a purpose even if your school already has an LMS. |
Disabled When this is disabled, teachers do not have access to Workspace. |
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Enable Workspace sharing Hāpara recommends: Enable |
Enabled Sharing Workspaces grants users the ability to share their Workspaces with people outside your domain. Only the teacher-created cards and documents would be visible, and no learner names or learner-created cards or documents would be shared. |
Disabled When this is disabled, teachers will not be able to share their Workspaces even within their domain. |
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Gmail viewer |
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Gmail access Hāpara recommends: Checked if students have access to Gmail |
Checked When this is checked, teachers can view their students’ emails in the inbox, sent box and trash folders of Gmail. |
Unchecked When this is unchecked teachers will not have visibility into their students’ Gmail. |
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Filtered Gmail access Hāpara recommends: Checked |
Checked When checked, teachers will only be able to see emails that they sent and received from their students. An optional Google group can be created to allow certain staff members to have access to see all student emails. |
Unchecked When this is unchecked, teachers will be able to view all emails students in their classes send. |