Enable Hāpara Hall Pass for your school or domain Follow
Hāpara Digital Hall Pass is a simple flexible way to manage student movement, improve accountability, keep the school running smoothly, protect instructional time and keep the campus safer.
This article will walk you through how to set up Hāpara Digital Hall Pass in the Hāpara admin console.
Summary: To enable Hāpara Hall Pass, open Hall Pass in the Hāpara Admin Console, choose your school, turn Enable Hall Pass to Yes, and then set any student or school limits you want. After that, configure your pass types for each school individually.
In this article:
Configure Hall Pass settings for your school
Who can configure Hall Pass?
Tech Admins and Leadership group members at the domain and school level will be able to enable and configure Hall Pass for their schools.
Admins will access and manage Hall Pass within the Hāpara admin console.
From the Home page or left navigation, select Hall pass to open your management page.
If admins have access to multiple schools, they will see a list of the schools available to configure. Each school is configured separately. Click on the school you would like to set up Hall Pass for.
If admins have access to one school, they will go straight the Hall Pass setting page.
Configure Hall Pass settings for your school
- Sign in to the Hāpara Admin Console with an account that has the right permissions.
- Click Hall Pass in the Hāpara Admin Console.
- Select the school you'd like to set Hall Pass up for.
- Navigate to Enable Hall Pass and switch toggle to Yes to enable Hall Pass for the school.
4. Admins have the option to allow students to request passes. Enabling this option will allow students to request a pass from a list of the teachers for their assigned classes in Hāpara. If this option is left off, teachers and admins will need to create passes for the students.
5. Optional: Turn on Daily student pass limit to limit how many hall passes a student can request or use in one school day.
6. Optional: Turn on School hallway limit to limit how many active hall passes can be used across the school at the same time.
7. Optional: Enable Teacher override, turning on this option will allow teachers grant passes to students who have exceeded their daily pass limit.
Configure Passes
Set up and manage different types of hall passes for your school. Teachers can approve, deny, or deactivate specific passes as needed, ensuring smooth classroom management.
- Click Passes.
2. Click + Add pass to create a new pass
3. Enter the pass details:
- Name
- Category
- Maximum duration
- Maximum concurrent students
4. Configure the Approval & journey settings.
Journey type - select whether the pass is Return or One-way
Pass approval - select whether the pass can be approved by Teachers & destination staff or Destination staff only
5. Set Teacher & Staff permissions
Enabling this setting will allow staff to add extra time when creating a Hall Pass.
Read more about Hall Pass time adjustments here.
6. Choose whether the pass location is available to all classes or only specific classes.
5. Save your changes.
6. Repeat these steps for any additional pass locations your school needs.
Passes will be listed on the Configure passes page and can be deactivated, edited, duplicated and deleted as needed.
Deactivating Passes
Passes can be deactivated easily when needed.
- When a pass is deactivated, it will not show in the Create pass list for any users, Teachers, School leaders, Destination approvers or Students. Admins can turn back on at any point in time.
- If there are currently active passes, they will be unaffected and will continue for the remainder of the pass.
Deleted passes
- When a pass is deleted, any active passes at the time of deletion will remain in place until they have ended.
Duplicating Passes
Passes can be duplicated to easily create additional similar passes.
Note: Passes need to be set for each individual school. They cannot be set at domain level.
Troubleshooting
I don’t see Hall Pass in the Admin Console
- Confirm your account is in the Tech Admins or Leadership group.
- Confirm you are signed in with the correct school-managed account.
- If access was recently updated, allow time for changes to apply.
I can access Hall Pass, but I can’t configure a school
- Check whether you have access to that school in the Admin Console.
- If you manage multiple schools, make sure you selected the correct school before opening Settings.
Teachers can’t use a pass type
- Check that the pass type was created for the correct school.
- Check whether the pass type is available to all classes or only selected classes.
- Confirm the pass type has not been deleted or edited in a way that limits availability.