Enable Hāpara Hall Pass for your school or domain Follow

Enable Hāpara Hall Pass so your school can manage students leaving and returning to class. This guide covers school-level enablement, student requests and limits. Configure locations and pass types after enabling the school.

Summary: To enable Hāpara Hall Pass, open Hall Pass in the Hāpara Admin Console, choose your school, turn Enable Hall Pass to Yes, and then set any student or school limits you want. After that, configure your pass types for each school individually.

Troubleshooting 

Who can configure Hall Pass?

Administrators configure Hall Pass in the Hāpara Admin Console. School Leaders can also configure Hall Pass within the Hall Pass application. Select the school you need to manage; settings and pass types are configured for each school.

Configuration access and day-to-day pass management are different permissions. Check Hall Pass roles and permissions before assigning access.

Configure Hall Pass settings for your school

1. Sign in to the Hāpara Admin Console with an account that has the right permissions.
2. Click Hall Pass in the Hāpara Admin Console.
3. Select the school you'd like to set Hall Pass up for.
4. Navigate to Enable Hall Pass and switch toggle to Yes to enable Hall Pass for the school.

5. Admins can choose whether students are allowed to request their own Hall Passes. When student self-service is enabled, students can request Hall Passes from Student Dashboard. When student self-service is disabled, students cannot create their own Hall Pass requests. Teachers and School Leaders can still create passes for students. This setting applies school-wide.

6. Optional: Turn on Daily student pass limit to limit how many hall passes a student can request or use in one school day.

7. Optional: Turn on School hallway limit to limit how many active hall passes can be used across the school at the same time.

8. Optional: Enable Teacher override, turning on this option will allow teachers grant passes to students who have exceeded their daily pass limit. 

Set up locations and pass types

After enabling Hall Pass, follow Set up Locations and staff, then Configure pass types. Set the duration, capacity, approval rules, Round-trip or One-way journey, class availability and student-request options for each pass type.

Administrators and School Leaders with configuration access manage pass types. Teachers act on individual passes within their assigned permissions.

Deactivate pass types

Passes can be deactivated easily when needed.

• When a pass type is deactivated, it will not show in the Create pass list for any users, Teachers, School leaders, Destination approvers or Students. Admins can turn back on at any point in time.
• If there are currently active passes, they will be unaffected and will continue for the remainder of the pass

Delete pass types

• When a pass type is deleted, any active passes at the time of deletion will remain in place until they have ended.

Duplicate pass types 

Passes can be duplicated to easily create additional similar passes.

Note: Passes need to be set for each individual school. They cannot be set at domain level. 

Depending on your permissions, additional Hall Pass controls include:

Other school controls

Pause passes

Administrators and School Leaders can temporarily pause Hall Pass. While paused, students, teachers and staff cannot create new passes. Pending requests are frozen. For active passes, End pass is the only available action. Follow school procedures while passes are paused and ask a School Leader to resume the service when appropriate.

Encounter prevention

Prevent selected students from having overlapping passes. See Set up Encounter prevention.

Locations

Set up staffed destinations, attach staff and manage Hall Monitors. Connect locations to relevant pass types.

Kiosk Mode

Enable and manage shared devices for eligible student passes. See Set up and use Kiosk Mode.

Troubleshooting

I don’t see Hall Pass in the Admin Console

• Confirm your account is in the Tech Admins or Leadership group.
• Confirm you are signed in with the correct school-managed account.
• If access was recently updated, allow time for changes to apply.

I can access Hall Pass, but I can’t configure a school

• Check whether you have access to that school in the Admin Console.
• If you manage multiple schools, make sure you selected the correct school before opening Settings.

Teachers can’t use a pass type

• Check that the pass type was created for the correct school.
• Check whether the pass type is available to all classes or only selected classes.
• Confirm the pass type has not been deleted or edited in a way that limits availability.