Class rostering: Admin-managed rosters Follow

In this article:

• Admin managed roster overview
• Configure or edit configuration
• Roster data
• Data logs

Admin managed roster overview

The Admin managed roster is used when a Hāpara administrator prefers to specify via a .csv or Google Sheet which classes and students are visible to teachers.  This method allows you to select and configure several Hāpara features that impact the format of the data that you will load in the class and student files.

Configure or edit configuration

To configure or edit your admin managed rosters, follow the steps below:

1. Navigate to Class rostering from the Hāpara Admin Console Home page.

2. Click Admin managed roster.

a. Click Configure manual load if this is the first time you will be setting up your admin-managed roster.

b. Click Edit configuration if you want to modify your existing configuration.

Student folders

1. Toggle Create student folders in Google Drive to create a class or subject folder for each student in the class.
2. Choose the Folder preference for each class and, if applicable, the Folder name suffix.

Roster file type

1. Select Google Sheet or CSV file to determine the file type you will use to populate and upload your class and student data.
2. To finalize your choices for this entire section, click Save configuration.

Roster data

Once the rostering configuration is complete, class and student data will be populated and uploaded.  A template is built to exactly match the setting specified in the Manual load configuration, making the templates easier to populate.

At the start of the school year, you will want the class and student files to contain all of your classes and students.  During the school year, you will want to incrementally add classes, change teachers or update class rosters.

Note: Whenever an existing student is loaded, include each of that student's classes in the spreadsheet. If only one class is listed for the student, they will be removed from every other class in Hāpara.

See Class and student data requirements for additional information on data formatting.

Classes

1. Click Load class data to display the link to the template for class data and the specific requirements for the Google Sheet or CSV file type you have chosen.  
2. Once the class file is fully populated, click Select from Drive for Google Sheets or Choose file for CSV file type.
3. Click Start load.

Note: The class load must be initiated before the student load and must be completed before proceeding with the student load.

Google Sheet option

CSV option

Students

1. Click Load class data to display the link to the template for student data and the specific requirements for the Google Sheet or CSV file type you have chosen.  
2. Once the student file is fully populated, click Select from Drive for Google Sheets or Choose file for CSV file type.
3. Click Start load.

Google Sheet option

CSV option

Data logs

Once the class or student file is uploaded, the ability to monitor the status of the load can be found in the Data log.  Review the results to give you insight into any corrections that need to be made in your class or student file before reloading them.

1. Click on Data log to view any running or previously loaded data.
2. Find the Job ID for your current load and click View details to expand