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Hāpara Data Loader - Manual Configuration tab Follow

In this article:

 

 

Manual configuration overview

The Data Loader Manual Configuration page is used when a CSV or Google Sheet is loaded using the Manual Load Method. Here, you can customize whether and how you use several Hāpara features. This configuration impacts the format of the data that you will need to load in the class and student files. 

 

 

File Type

The Manual Load method supports loading either a Google Sheet or a CSV file.

You must select which of these document types you want to use:

  1. Google Sheet
  2. CSV file

Both options are good. 

 

 

Academic year suffix

The academic year suffix is used by the Data Loader to simplify data management, and maintain a yearly class structure.

To minimize errors, and simplify the data loading process, Hāpara has moved away from custom configurations of the academic year suffix. The academic year suffix will now be incremented automatically after archiving:

  • For Southern Hemisphere customers from "-2021" to "-2022" for example
  • For Northern Hemisphere customers from "-2021" to "-2122".

 

 

Subject folders

Student folders are Google Drive folders that can be created for each student in a class. The folders are shared to the student and the teacher, so the work here is not visible to other students unless explicitly shared.

Hāpara Dashboard supports students having zero to many subject folders per student per class. This setting states how folders will be used with classes loaded via the Manual Load Method.

You must select one of these options:

  1. Secondary school: Each student has one folder matching ClassName
  2. Elementary school: Each class may have multiple folders named in the Class spreadsheet column titled 'Subject Folders'
  3. Elementary school: Each student has the same set of subject folder(s)
  4. Do not create folders*

Notes on the above options:

  • Option 1 is commonly used in secondary schools where a class represents a combination of a subject (e.g. English) and a student cohort (e.g. Grade8B).
  • Option 3 is commonly used in primary schools where a class represents a student cohort (e.g. Grade2c) and the teacher teaches multiple subjects to that class. You specify the folder names that will be used for all classes (e.g. English, Math, Art, Other) on the Manual Configuration page.
  • Option 2 allows you the most control. You can specify different folder names for each class. To do this, add a column titled ‘Subject Folders’ to the classes spreadsheet. On each row of the spreadsheet, specify the folder names for the class on that row.
  • If you do not create folders (option 4) when you set up Hāpara, the Sharing View setting will be enabled by default. Teachers will see the All Docs view in their primary Dashboard tab (meaning they can see any document in a student's Google Drive). You can disable this setting, however if it is disabled and there are no folders, teacher will not see any student work in Dashboard.       
  • Also refer to the Naming subject folders - recommendations article.

If you do not create class folders when you set up Hāpara, the Sharing View setting will be enabled by default. Teachers will see the All Docs view in their primary Dashboard tab (meaning they can see any document in a student's Google Drive). You can disable this setting, however if it is disabled and teachers do not have class folders, the Dashboard tab will not show any student work. 

Warning: It is easy to add folders but difficult to remove unwanted folders. So it is important to get this setting right.

You can also specify a suffix that will be added to the end of all student subject folder names - both in each Teacher's Google Drive and each Student's Google Drive. Suffixes help make the folder names unique across all students. This suffix doesn’t help students (as they only see their own folders). This suffix helps teachers who view student subject folders via Google Drive (as the folder names the teacher sees will all be different).

You must select one of these folder suffix options:

  1. No Suffix
  2. - FirstName LastName
  3. - LastName, FirstName
  4. - StudentEmail

Notes on the folder suffix options:

  • Option 2 is the most commonly used.
  • If you select Option 4 the portion of the student email address before the “@” symbol will be used as the suffix.

Warning: Once the suffix is added to the folder names, the suffix cannot be removed or changed. So it is important to get this setting right.

Note: If you have purchased an “unprovisioned” Hāpara product (such as Reseller Highlights) then this section will be hidden.

 

 

 

 

 

Class calendar

Hāpara can create a Google Class Calendar for each class. This setting states how Calendars will be used with classes loaded via the Manual Load Method.

You must select one of these options:

  1. Class Calendars are not created
  2. Create a class calendar named ClassName_YearSuffix
  3. Create the class calendar named in the class spreadsheet column titled 'Class Calendar'

Notes on the above options:

  • Option 2 is the most commonly used. This means the calendar is given the same name as the class.
  • Option 3 allows you most control. You can specify different calendar name for each class. To do this, add a column titled ‘Calendar’ to the classes spreadsheet. On each row of the spreadsheet, specify the calendar name for the class on that row.
  • Option 2 and 3 will create a Google Calendar for the class (if the calendar does not already exist).

Note: If you have purchased an “unprovisioned” Hāpara product (such as Reseller Highlights) then this section will be hidden. 

 

 

Student Gmails

If the Hāpara Dashboard “Gmail” feature is enabled, you can control who can view Gmails associated with classes. This setting states who can see Gmails associated with Classes loaded via the Manual Load Method.

You must specify whether Gmails are viewable by:

  1. admins and teachers who can view the class.
  2. the teachers of the class.
  3. the teacher(s) in the Google Group(s) named in the class spreadsheet column titled ‘GmailViewers’.

Notes on the above options:

  • Option 2 is the most commonly used.
  • Option 3 allows you most control. You can specify different Google Group names for each class. To do this, add a column titled ‘GmailViewers’ to the classes spreadsheet. On each row of the spreadsheet, specify the Google Group name for the class on that row.
  • Also refer to the Setting up the Gmail viewer article.

Note: If the Gmail Viewer has been disabled, then this section will be hidden. The Gmail Viewer is enabled / disabled via the Hāpara Admin Console > Modules > Gmail Viewer page.

 

 

Template and sample files

After you have saved the Manual Configuration settings, the Data Loader will provide links to template (blank) and sample (populated) student and class files that match your configuration options:

 

 

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