Adding Google Docs, Slides and Forms to Workspace Cards Follow
In this article
- Adding Google Drive files to Workspace
- Adding Google Forms and Slides to Workspace cards
Adding Google Drive files to Workspace cards
Any Workspace card can have a Google file added to it, simply click on the Google Drive icon and then select a file from your Google Drive or upload one.
You can also create a new Google Drive document from the card itself by clicking on the Create New button. The document will be named automatically using the card title.
In the first, second and fourth columns of Workspace, students will automatically be given Viewing access to these files.
In the third column of Workspace, a copy of the file will be created that the student can work in.
Google Forms and Slide Presentations are a little different to Google Docs and Sheets when it comes to sharing behaviors, read more here
Adding Google Forms to Workspace cards
Google Forms and Slides are a little different to Google Docs and Sheets when it comes to sharing behaviors, as there is the option to share for collaboration (background editing) or the option to share for presentation or filling out (foreground viewing or editing).
If you use the Google File picker to add a Form to a Workspace card in the first, second or fourth column, Google will attempt to grant collaboration access and learners might see a "You need permission" window, which often isn't the teacher's intention. If you use the Google File picker to add a Form to a Workspace card in the third column, Workspace will automatically create an editable copy of the Form for students, which also may not be your intention.
To add a Google Form to a Workspace card for learners to fill out, we recommend to:
- Open the Google Form you wish to send
- Click the Send form button up the top right
- Copy the link to the form by clicking Link
- Paste this link in your Workspace Card via the link icon
This ensures that when students click the link, they are directed to fill out the Google Form as a respondent. Don't forget to check your form settings to ensure they are configured correctly before being filled out!
Read more about creating and marking quizzes with Google Forms here.
Google Slide Presentations
We recommend using the Google File picker to add Google slide presentations as you can configure sharing permissions within the Slide before sharing.
Note: Due to a recent change from Google, Workspace does not currently support adding the "published to the web" URL for Slides. Our team is working on a solution.