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Adding Google Drive files (Docs, Slides and Forms) to Hāpara Workspace cards Follow

Hapara Support
  • Updated

This article for teachers and administrators explains how to upload existing or new Google Drive files to Hāpara Workspace cards.


In this article:

 

Summary

Use the Google Drive icon on a Hāpara Workspace card to attach Google Docs, Slides or Sheets.

Use the link icon for Forms to ensure students view or respond as intended. 

 

 Add Google Drive files to a card

  1. Open Hāpara Workspace and choose the card where you want to add a Google Drive file.

  2. Click the Google Drive icon on the card.

  3. Select a file from Drive or click Create new (it will use the card title for the filename).

Note: When you add a Google Drive file to a Hāpara Workspace card, it may show as View access for students or students may be able to edit the file. This depends on the Hāpara Workspace column. 

  • Hāpara Workspace columns 1, 2, or 4 → Students get View access.

  • Hāpara Workspace column 3 (assignments and assessments) → A copy is created for each student to edit.

Screen_Shot_2017-05-09_at_8.09.49_PM.png

 

Add a Google Form to a card

Using the Drive picker can accidentally grant edit access or create copies, which is usually not what you want for a Form. 

  1. Open the Form in Google Forms.

  2. Click Send (top right).

  3. Choose Link. > Then Copy the link.

  4. On the Hāpara Workspace card, click the link icon. > Paste the Google Form link you copied.


    Screen_Shot_2020-10-22_at_5.20.13_PM.png

     

  5. Check Form settings in Google Forms (e.g., who can respond) as needed.

 

Add a Google Slides presentation to a card

Option 1 — Drive picker (most common)

  1. Open the Slides file. > Confirm sharing permissions are set as needed.

  2. On the Hāpara Workspace card, click the Google Drive icon. > Select the Slides file.


    Screen_Shot_2020-10-22_at_5.20.13_PM.png

     

Option 2 — Link (for view-only or special URLs)

If you need to link a specific Slides URL, click the link icon on the Hāpara Workspace card and paste the link.

Screen_Shot_2020-10-22_at_5.20.13_PM.png

 

Note: Due to a Google change, "Publish to the web" Google Slides links are not currently supported when adding to Workspace. Our team is working on a solution. 

 

Additional tips

  • Quick naming: Using Create new on a card auto-names the file with the card title. This is helpful for consistency. 

  • Prevent “Request access” on Google Forms: Always use the Send → Link method for Forms so students open the Form as respondents, not collaborators. 

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