Hapara Dashboard can automatically create folders for students according to the classes that they belong to. For each class, you can specify the names of the folders to make for the class. When students are added to a class, folders are created for the students if they do not have folders of the same name already.
The Subject Folders can be specified in three ways (depending on how you use Data Loader):
- If you are using the Data Loader Sync method, you can specify the desired behavior in the Student Folders section of the Sync Configuration page.
- If you are using the Data Loader Manual Load method, you can specify the desired behavior in the Student Folders section of the Manual Configuration page.
- If you are using the Data Loader Manual Load method, alternatively you can specify the desired behavior by adding a column "Subject Folders" to your Classes spreadsheet.
Important Notes on Folder Names
Once subject folder names are specified for a class and the class is added to Hapara Dashboard, it is difficult to change the folder names. This is because the Data Loader creates new folders when subject folder names are changed. It does not rename old folders. As a result, it is important to name the folders correctly during the initial Classes load.
Here are links to FAQs on items to do with subject folders that you should note:
- Can I move or rename the folders created by Hapara Dashboard?
- Can I create my own documents or folders inside the class folder shared with me by Hapara Dashboard?
Folder Naming Strategies
Schools use two main strategies to determine name folder:
- generic subject names
- class names
Especially for large schools, a major factor in choosing a naming strategy is what information can be extracted from their student information system (SIS). If class codes, names, teachers, and subject folder names can be extracted, then loading classes into Hapara Dashboard is very easy, requiring few manual steps.
Strategy One: Using Generic Subject Names
Folders can be named according to the subject that is taught in the class. For example, an "English Year 9 Section A" class might use "English" as the folder name.
Advantages and Disadvantages:
- Multiple classes can share the same folders. For example, an "English Year 9 Section A" and an "English Year 9 Extension" classes might both use "English" as a folder name. If a student enrolled in both of these classes, then the same English folder will be used for both classes. Teachers from each class will be able to see the contents of the student's English folder.
- Folders can be re-used by different classes, providing continuity when students change classes. For example, the "English Year 9 Section A" and "English Year 9 Section B" classes can both use the "English" folder. If a student moves from section A to section B, the existing "English" folder from section A will be re-used for section B. The teacher from section B will be able to see the work that the student did in section A.
- The folders may be confuse students, as it may not be obvious which folder corresponds to which class. Students will just see the folders created for them in their Google Drive. Because the folders have generic names (e.g. "English"), students may not know that the folder is for the "English Year 9 Section A" class.
Strategy Two: Using Class Names
Folders can be named using the class name. For example, the folders for an "English Year 9 Section A" class might be named "English Year 9 Section A".
Advantages and Disadvantages:
- It will be obvious to students which folder corresponds to which class.
- Each class will have its own folders, so multiple classes will not share folders.
- If a student moves from one class to another, then a new folder will be made for the student. If the teacher of the new class wants to see the student's work from the old class, then the student must move all files from the old folder into the new folder.