Making changes to classes and students via manual load method Follow
Administrators can change classes and students in Hāpara at any point by updating the classes and students spreadsheets, and reloading the updated spreadsheets via the Hāpara Admin Console.
In this article
How it works
When the Manual Loader identifies a change in your spreadsheet load, Hāpara will reset the class or student property and replace it with the values included in your new data. When the data load process is complete, Hāpara will match the state of your most recently loaded spreadsheet.
If existing spreadsheets are changed, the Manual Loader will only run processes where needed. It will not make changes to the rest of your classes and students.
To ensure that learners are not accidentally removed from classes, we recommend that your students spreadsheet contain all enrolment data for all of your learners.
Making changes to classes
- Adding classes
- Deleting classes
- Changing a class name
- Adding and removing subject folders
- Changing the name of a subject folder
- Adding and removing teachers
- Mailbox IDs
After updating your spreadsheet, remember to return to the Admin Managed Roster page in your Hāpara Admin Console to reload your spreadsheet.
Adding classes
To create a new class, add a new row of data to a new or existing classes spreadsheet. Be sure to include all of the mandatory class columns, and ensure that the name and mailbox values for your classes are unique.
Deleting classes
Navigate to Class Rostering > Delete Classes in the Hapara Admin Console, search for the class you would like to delete and follow the prompts provided. Please ensure that once you delete the class/es to update your Class spreadsheet so that the class is not reloaded in your next manual data load.
Changing a class name
To change a class name, update its Name value in your classes spreadsheet and then reload the spreadsheet. Remember that class names must be unique and must end with your current academic year suffix.
Adding and removing subject folders
To add a subject folder, add the new folder's name to the Subject Folders column for the class, separating it from existing folder names with a comma.
To remove a subject folder, remove its name from the class' spreadsheet row. When a subject folder is removed from Hāpara Teacher Dashboard, it will be untouched in Google Drive for learners and teachers. You can add a folder back to a class simply by adding its name back to your classes spreadsheet in a subsequent load.
Changing the name of a subject folder
Changing a subject folder's name can be complex, so we recommend avoiding it if possible. However, if you must change the name of a subject folder, we can help. Please contact us by submitting a request with our team.
Adding and removing teachers
Add or remove teachers by adding or removing their usernames from the Teacher column for a class. Keep multiple user IDs within the same cell, and separate by a comma.
Important: If your teachers and students are in different domains, then you will need to use the teachers' full email addresses in this column. e.g. 'teacher@teacherdomain.com'
Mailbox IDs
Mailbox IDs (class email addresses) cannot be changed once a class is made. Changing the mailbox field in your classes spreadsheet will create a new class or make the data load fail.
Making changes to students
Important: Each time a student's username is included in your students spreadsheet, Hāpara will be updated to match the data listed in the spreadsheet.
Students whose usernames are excluded from a student spreadsheet load will be automatically removed from their class/es when you reload your spreadsheet.
To ensure that students are not removed from classes, we recommend that your students spreadsheet contain all enrollment data for all of your students.
This can be achieved by using a master spreadsheet to keep track of all changes to student enrollment data, or by using a new or separate spreadsheet that only includes specific students, when changes are needed.
After updating your spreadsheet, return to the Admin managed roster page in your Hāpara Admin Console to reload your spreadsheet.
Adding students
New students can be added to Hāpara by adding their data to your existing students spreadsheet, or to a new spreadsheet. To add a student to a class, add the new class to their entry in your students spreadsheet alongside their existing classes. Multiple class codes, class or class code columns, or can be included in the same cell, separated by a comma.
Removing students
To remove a student from a class, remove the student spreadsheet and reload the student spreadsheet through the Manual Loader.
Changing classes
To move a student between classes, replace their class with their new class in your students spreadsheet.