Hāpara admin's checklist for the new school year Follow
Returning to set up Hāpara for the new school year? Our Support and Implementation teams have put together a checklist that covers every base – making it easy to get Hāpara ready again for your teachers and students.
In this article
Returning to Hāpara
- Is archiving complete?
- Are your students still using the same Google domain?
- Are your teachers still using the same Google domain or sub-domain?
- Is your Admin Access Grant still current and valid?
- Are your GCDS exclusion rules current?
- Do new Hāpara Admins or non-teacher users need access to Hāpara?
- Have new schools been added?
- Have you prepared your new classes and students spreadsheets?
Hāpara Highlights
- Have you completed the Highlights Installation Guide?
- Has the Hāpara Highlights extension been deployed to new student organizational units?
- Has the external IP address or IP address range/s used by students changed?
Returning to Hapara
Q. Is archiving complete?
The process of archiving last year's classes must be complete before classes and students can be loaded for the new school year.
To check the status of archiving in your domain, log in to app.hapara.com and click the 'All Classes' tab to ensure that no classes are showing.
Your school Hāpara administrator will have also received and email from our Archiving team to confirm when the archiving process had completed for your domain.
Answer
Yes:
Please skip this step and move to the next question.
No:
Please contact our support team about the status of your domain's archiving.
Q. Are your students still using the same Google domain?
Answer
Yes:
Please skip this step and move to the next question.
No:
Because Hāpara is installed the Google domain that contains your student users, if your students are transferred to a different Google domain, another Hāpara installation is required. If you require another meeting with one of our Implementation Engineers to shift Hāpara into your new student domain, please contact our Support team for assistance.
Q. Are your teachers still using the same Google domain or sub-domain?
Note: If both your teacher and student user accounts are contained in the same domain, please ignore this question.
Answer
Yes:
Please skip this step and move to the next question.
No:
If your teachers' user accounts have moved to a new domain or sub-domain, there are a few steps that must be taken in order to grant Hāpara access. Please contact our Support team for further assistance.
Q. Is your Admin Access Grant still current and valid?
The admin access granted by an admin with at least User and Group Management on your Google domain must remain current and valid in order for Hāpara to access and function in your domain.
We recommend using a non-human account (e.g. admin@yourdomain) to avoid disruption when personnel change.
Answer
Yes:
Please skip this step and move to the next question.
No:
Please make changes as needed to re-grant this access to Hāpara by reinstating this user as an active administrator in your domain, or by re-granting this access by adding a Google admin account in the Hāpara admin console under User Permissions -- Google.
Ensure that the admin account has User and Group Management roles assigned in the Google Workspace admin console.
Q. Are your GCDS Exclusion Rules current?
Note: If you are not using GCDS (Google Apps Directory Sync) or an equivalent, please ignore this question.
If you are using GCDS (Google Cloud Directory Sync) or a similar tool in your domain, it is important to make sure that the exclusion rules you have set up for Hāpara have also been set up to accommodate for the change in year - as the year suffix in class and year group addresses changes.
Answer
Yes:
Please skip this step and move to the next question.
No:
Please update your GCDS exclusion rules to apply exceptions to addresses ending in your new year suffix for Hāpara.
For more information, please see Configuring GCDS for Hāpara.
Q. Do new Hāpara admins or non-teacher users need access to Hāpara?
Answer
Yes:
To grant new Hāpara admins access to the Hāpara Admin Console, navigate to the Groups page in your Google Admin Console and add them to the group 'td.administrators'.
To grant Hāpara access to users who won't be added as teachers, add them to the group 'td.users' located in your Google Admin Console, as above.
No:
Please skip this step and move to the next question.
Q. Have new schools been added
New schools being added to Hāpara need to be added in the Hapara Admin Console before they are loaded along with their classes in your new class data loads.
These settings are located under the Schools page in your Hapara Admin Console.
Answer
Yes:
Please skip this step and move to the next question.
No:
To add new schools in the Hāpara Admin Console, you will need to add their details (school code, name and years) on the Schools page.
Q. Have you prepared your new classes and student spreadsheets?
Answer
Yes:
If you have already prepared your spreadsheets, after completing this checklist you can go ahead and load your classes and students for the new school year!
No:
When you are ready to prepare your data for your new class and student loads, follow the steps outlined here.
Hāpara Highlights
Q. Has the Hāpara Highlights extension been deployed to new student organizational units?
Answer
Yes:
Please skip this step and move to the next question.
No:
If new student organizational units have been created for new students or year levels in your Google domain, you will need to add the Hāpara Highlights extension to each organizational unit in order for the extension to be pushed out all of your students.
To add the extension to your new OUs, please follow the directions outlined in our Highlights Installation Guide.
Q. Has the external IP address or IP address range(s) used by students changed?
Note: If you are not using Hāpara Highlights IP Address Restriction, please ignore this question.
Answer
Yes:
If the IP address used by your students has changed due to new service providers or network changes, these details must be updated in your Highlights IP Address Restriction settings in order for monitoring to be enabled on your student devices.
To update these settings, please navigate to the Modules > 'Highlights section in your Hāpara Admin Console, and make your changes.
For more information, please see the Highlights Installation Guide.
No:
Thank you for completing our Hapara Admin's Checklist for the New School Year! If you have any questions, please contact us for assistance.