Hāpara Hall pass - How students request and use Hāpara Hall Pass Follow

This article helps students request, use and end a Hāpara Hall Pass.

Depending on your school's settings, you may request Hall Passes from Student Dashboard or use a shared Hall Pass kiosk. Some passes require approval, while others may start automatically.

Accessing Hall pass

1. Sign in to Student Dashboard at app.hapara.com/student or via the Google waffle. 
2. Navigate to the left-hand menu.
3. Select Hall pass.

This opens the Hall pass area, where you can create a new pass, check the status of a current pass, or look back at passes you have used before.

Create a Hall pass

1. Select Hall pass.
2. Choose one of your assigned classes.
3. Select the location of pass you need.
4. Submit the request.

After you submit your request, check its status on screen. A pass that needs approval stays Pending until the assigned staff member responds. This may be your teacher or staff at the destination.

Note: Your school administrator may have set a daily pass limit, if you reach your limit you will not be able to request any more passes until the following day. 

Wait for approval

Pending means your pass is not active yet. Stay in class and wait for the assigned staff member to respond. If the pass becomes Active, follow your school’s agreed routine for leaving.

Auto-approved passes

Some Hall Passes do not require a teacher or Location Approver to approve them.

If a pass is configured for automatic approval, it will become active after you create it and the timer will begin.

Always check the status of your pass before leaving.
 

Use your approved pass

If the assigned staff member approves your request, your Hall Pass becomes active and the timer starts counting down.

While the pass is active, you can keep the Hall pass open to check how much time is left. This helps you return on time and makes it easier to manage your time while you are out of class.

End your pass when you return

1. Return to class. 
2. Open your active Hall pass. 
3. Select End pass.

It is important to end your pass as soon as you return. This lets your teacher know that you are back and keeps your Hall pass record accurate.

Use a kiosk to create a pass

If your school has set up a Hall Pass kiosk, you can create an available pass from the shared device. A teacher or School Leader pairs the kiosk with a class and selects the pass types it offers. Only auto-approved pass types appear at the kiosk; passes that need staff approval must use your school's other request process.

1. Go to the shared kiosk your teacher has made available to your class.
   

2. Click 'Create a pass' and enter your school Google email address and select an available destination or pass type.
   
   

   
    

3. Start the pass as prompted. Check that it is Active before leaving. The timed pass displays a countdown.
   

4. When you return, click the 'I'm back' button on the kiosk and re-enter your school Google email address. Follow the prompt to end the pass.

   
   
   

Your teacher can see kiosk pass activity on the Hall Pass dashboard. Your school chooses which pass types appear. 

Hall Pass notifications

Hall Pass may send browser notifications about Hall Pass events.

If your browser asks whether Hall Pass can send notifications, select the option your school recommends.

Notifications do not replace checking the status of your Hall Pass before leaving class.

If your pass is denied

If the assigned staff member denies your request, the pass will show as Denied.

You can close the denied request and remain in class. If you still need to leave, speak with your teacher first and follow your school’s normal classroom process.

History

To view pass request history:

1. Open Hall pass. 
2. Go to History. 
3. Review your previous Hall passes.

Your history shows the passes you have created before and the status of each one. This can help you check whether a pass was approved, denied, ended correctly, or closed automatically.

FAQ

What does Pending mean?

Pending means the request is waiting for the assigned staff member. Stay in class until your pass is active and follow your school’s agreed routine.

What if I forget to end my pass or need more time?

Tell your teacher. When you return, open your active pass and select End pass if it is available. If the pass has already closed or its record looks wrong, ask your teacher to help. Do not wait for the timer to record your return for you.

Why can't I create a pass?

There are several reasons a Hall Pass may not be available:

You have reached your school's daily pass limit.
The maximum number of students allowed to use that pass at the same time has been reached.
The pass is not available to your class.
The pass type or location has been deactivated.
Your school has temporarily paused new Hall Passes.
Student self-service has been disabled.
An Encounter Prevention rule prevents the pass from being created.

Which class should I choose?

Choose the assigned class you are leaving. If the class is missing or you chose the wrong one, ask your teacher for help.

Why is the pass I need not available?

Pass types are set up by your school’s Hall pass administrator. If you do not see the option you need, speak with your teacher or school administrator.

What should I do if my request stays on Pending?

Stay in class while the request is pending. If you need help right away, speak with your teacher and follow your school’s usual process.

What if I chose the wrong class or pass type?

If the request has already been denied, you can close it and create a new one if needed. If it is still pending or has been approved, speak with your teacher for help.

Why is a location no longer showing?

Your school Hall pass administrator may have deactivated a pass location. There are many reasons that a location maybe deactivated eg. a toilet block out of order. 

If you currently have an active pass for this pass location, it will be unaffected and will continue for the remainder of the pass.

Additional tips

• Check your request status before leaving class.
• End your pass as soon as you return so your record stays accurate.
• Use the History tab if you want to look back at earlier Hall passes.
• If you do not see Hall pass in Student Dashboard, your school may not have enabled it for your account.