Hāpara admin's checklist for the new school year Follow

Returning to set up Hāpara for the new school year? Our Support and Implementation teams have put together a checklist that covers every base – making it easy to get Hāpara ready again for your teachers and students.

In this article

Returning to Hāpara

Hāpara Highlights

Returning to Hapara

Q. Is archiving complete?

The process of archiving last year's classes must be complete before classes and students can be loaded for the new school year.

To check the status of archiving in your domain, navigate to the Data Loader's Status page in your Hāpara Admin Console.

Answer 

Yes:

Please skip this step and move to the next question.

No: 

Please contact our support team about the status of your domain's archiving.

Q. Are your students still using the same Google domain?

Answer

Yes:

Please skip this step and move to the next question.

No:

Because Hāpara is installed the Google domain that contains your student users, if your students are transferred to a different Google domain, another Hāpara installation is required. If you require another meeting with one of our Implementation Engineers to shift Hāpara into your new student domain, please contact our Support team for assistance. 

Q. Are your teachers still using the same Google domain or sub-domain?

Note: If both your teacher and student user accounts are contained in the same domain, please ignore this question.

Answer

Yes:

Please skip this step and move to the next question.

No:

If your teachers' user accounts have moved to a new domain or sub-domain, there are a few steps that must be taken in order to grant Hāpara access. Please contact our Support team for further assistance.

Q. Is your Admin Access Grant still current and valid?

The admin access granted by a super administrator of your Google domain must remain current and valid in order for Hāpara to access and function in your domain.

If super administrators change, are deleted or suspended, or no longer have super administrator privileges in your domain, the Hāpara Suite will not function.

Because events such as staff leaving the school might revoke this access, we recommend using a 'non human' account to grant this access, i.e.: admin@studentdomain.

To check whether any of these changes have affected your Admin Access Grant, please refer to the Prerequisite checklist.

Answer

Yes:

Please skip this step and move to the next question

No:

Please make changes as needed to re-grant this access to Hāpara by reinstating this user as an active super administrator in your domain, or by re-granting this access while logged in as a user who is a current super administrator in your domain. 

Q. Are your GCDS Exclusion Rules current?

Note: If you are not using GCDS (Google Apps Directory Sync) or an equivalent, please ignore this question. 

If you are using GCDS (Google Cloud Directory Sync) or a similar tool in your domain, it is important to make sure that the exclusion rules you have set up for Hāpara have also been set up to accommodate for the change in year - as the year suffix in class and year group addresses changes.

Answer

Yes:

Please skip this step and move to the next question.

No:

Please update your GCDS exclusion rules to apply exceptions to addresses ending in your new year suffix for Hāpara.

For more information, please see Configuring GCDS for Hāpara. 

Q. Do new Hāpara admins or non-teacher users need access to Hāpara?

Answer 

Yes:

To grant new Hāpara admins access to the Hāpara Admin Console, navigate to the Groups page in your Google Admin Console and add them to the group 'td.administrators'. 

To grant Hāpara access to users who won't be added as teachers, add them to the group 'td.users' located in your Google Admin Console, as above. 

No:

Please skip this step and move to the next question

Q. Have new schools been added and configured with School Separation?

Note: If your Hapara configuration is not using School Separation, please ignore this question.

New schools being added to installations using School Separation must be configured in your Hapara Admin Console before they are loaded along with their classes in your new class data loads. 

These settings are located under the 'Configuration' > 'School Configuration' page in your Hapara Admin Console.

Answer

Yes:

Please skip this step and move to the next question.

No:

To add new schools to School Separation in your Hāpara Admin Console, you will need to add their details (school code, name and years) to the Configuration > School Configuration page, before navigating to the Scripting tab and running the script domain_setup.

For more information, please see the steps detailed in How to set up School Separation. 

Q. Do new users need to be added to the Gmail Oversight Group?

Note: If your Hāpara configuration is not using the Gmail Viewer or has not enabled the Gmail Viewer's Filtered Access, please ignore this question.

When enabled, the Gmail Viewer's Filtered Access restricts displayed activity to Gmail activity between the teacher and their student only.

Answer

Yes:

To add new users to your Filtered Access group, navigate to the bottom of the Modules > Gmail Viewer page in your Hāpara Admin Console to locate the name of your Oversight group. Locate the group in the Groups page in your Google Admin Console, and add your new users.

For more information about Filtered Access or setting up an Oversight group for your domain, see Gmail Viewer.

No:

Please skip this step and move to the next question

Q. Have you prepared your new classes and student spreadsheets?

Answer

Yes:

If you have already prepared your spreadsheets, after completing this checklist you can go ahead and load your classes and students for the new school year!

No:

When you are ready to prepare your data for your new class and student loads, follow the steps outlined here.


Hāpara Highlights

Q. Has the Hāpara Highlights extension been deployed to new student organizational units?

Answer

Yes:

Please skip this step and move to the next question.

No:

If new student organizational units have been created for new students or year levels in your Google domain, you will need to add the Hāpara Highlights extension to each organizational unit in order for the extension to be pushed out all of your students.

To add the extension to your new OUs, please follow the directions outlined in our Highlights Installation Guide.

Q. Has the external IP address or IP address range(s) used by students changed?

Note: If you are not using Hāpara Highlights IP Address Restriction, please ignore this question.

Answer

Yes:

If the IP address used by your students has changed due to new service providers or network changes, these details must be updated in your Highlights IP Address Restriction settings in order for monitoring to be enabled on your student devices.  

To update these settings, please navigate to the Modules > 'Highlights section in your Hāpara Admin Console, and make your changes. 

For more information, please see the Highlights Installation Guide.

No:

Thank you for completing our Hapara Admin's Checklist for the New School Year! If you have any questions, please contact us for assistance.

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