Digital Backpack - How to organize your school library with collections Follow
Note: The actions in this article can only be taken by someone who has been assigned the role of digital resource manager. This can only be done by a Hapara/Google Admin. For more on how to assign people to the role of digital resource manager, see this article.
In this article:
Our Library collections overview
You can create collections in your school library to help organize resources (and Workspaces if you have purchased the full Hāpara suite) in a way that makes sense for your teachers.
Collections can be totally customized to meet the needs of your school or district. You could create collections for specific courses or instructional initiatives, or even for different schools within your district. You can create up to 200 collections and what they are called and what goes in them is totally up to you.
Every teacher that has access to your library can see and access every collection. We recommend having a plan for how you will organize your library before you begin setting up collections.
How to create collections and add resources
Creating a new collection in the library is simple - just click the [+] button next to Collections in the left sidebar of the Our Library tab.
A window will open where you can give the collection a name. Once you click Add collection, you will be able to see the collection in the list in the left sidebar of the Our Library tab.
You can also create a collection directly from a resource tile. On the right side of the resource click Actions to open the dropdown, then click Add to collections.
If you are creating a new collection, you can type the collection name into the text box, then click Create collection. The resource will be added to the collection as it is created.
If you would like to add a resource to an existing collection, on the right side of the resource click Actions to open the dropdown, then click Add to collections.
You can tick the box next to the collection(s) you would like to add the resource to, then click Apply.
A resource can be added to any number of collections. If you use Workspace, you can also add Workspaces to any collection alongside your resources.
How to edit collections
How to edit the name of a collection
To change the name of a collection, you can click on the cog icon next to the Collections header on the left side of the Our Library tab.
Next, click the pencil icon next to the collection name that you would like to change.
The Edit collection window will pop up on your screen. In the text box, type in the new name for the collection, then click Save collection.
When you have finished editing your collections, click Done next to the Collections header on the left side of the Our Library tab.
How to add resources to a collection
If you would like to add a resource to an existing collection, on the right side of the resource click Actions to open the dropdown, then click Add to collections.
You can tick the box next to the collection(s) you would like to add the resource to, then click Apply.
How to remove resources from a collection
If you would like to remove a resource from a collection, on the right side of the resource click Actions to open the dropdown, then click Add to collections.
Untick the box next to the collection(s) you would like to remove the resource from, then click Apply.
How to delete collections
To delete a collection from your library, you can click on the cog icon next to the Collections header on the left side of the Our Library tab.
Click the trash can icon next to the collection name that you would like to delete. When the Delete collection? pop-up window opens, click Delete collection to confirm.
When you delete a collection it does not delete any of the resources or Workspaces from that collection from your library. If the items are not in any other collections, you will be able to find them in the Uncategorized section of the Our Library tab.