How to enable Google Classroom sync Follow

In this article:

Educator Beth Still shares how she uses Google Classroom and Hāpara together to streamline learning here. Hāpara and Google Classroom can be linked, making it easier to manage students and classes. When this feature is enabled, Google Classroom classes can be synced into Hāpara, allowing teachers to use Hāpara Dashboard, Workspace and Highlights with their Google Classroom classes.

Turning on Google Classroom sync

To enable syncing between Google Classroom and Hāpara, follow the steps below: Enabling Google Classroom Sync allows teachers to import their class rosters from Google Classroom and use Hāpara Dashboard, Highlights (if the student extension is installed) and Workspace with these classes.

  1. Log in to the Hāpara Admin Console.
  2. Browse to the Configuration menu option
  3. Browse to the Optional Settings menu option
  4. Select the Class Management link
  5. Under the Sync with Google Classroom section, check the option "Allow teachers to sync Google Classroom classes into Hāpara" shown below 

Verifying Teachers and Students

There is a method of verification required when using Google classroom sync, to protect the privacy of staff members, so Hāpara does not sync any teachers as students or students as teachers by mistake.

We ask School Administrators to choose from one of the following validation options:

Validation Method

Teachers

Students

Domain Google Group

In specified Google Group

Not in Google Group

Data Load AND Google Group

In specified Google Group

Not in Google Group

Data Load / SIS sync

Not in td.students

In td.students

  • Domain Google Group ONLY: in this case the domain will rely on teachers/admins to create their own classes and add students to these classes. Only the Google Group will be used to verify teachers, and anyone NOT in the Google Group will be allowed to be added as a student.

    When a teacher adds a learner to a class we will ensure they are NOT in this Google Group before adding them.

    Note: Domains with multiple schools can provide a domain Google Group containing Admins and other staff at the root level who should access ALL schools, and separate Google Groups per school containing teachers who can only access that school.

  • Both Data Load AND Google Group: in this case, only the Google Group will be used to verify teachers, and anyone NOT in the teacher Google Group will be assumed as a student.

    When a teacher adds a learner to a class we will ensure they are NOT in this Google Group before adding them.

  • Data load ONLY: in this case teachers/admins will only be able to add known students that have been loaded by the Hāpara Data loader to manually created classes.

    When a teacher adds a learner to a class we will ensure they are in the td.students group before adding them. If a student is not a member of a td.students group, then they will not sync via Google Classroom sync

Workarounds for teachers if Google Classroom sync is not enabled

If you choose not to enable Google Classroom sync, there is a workaround that allows teachers to import Classroom rosters into existing Hāpara classes. This can be helpful if some teachers would like to use their Google Classroom classes with Hāpara, but you don’t want to turn the feature on for the whole domain. Teachers can do so with the following steps:

  1. Go to Google Classroom and navigate to the main class page.
  2. Choose an assignment that has been sent to all students in the class. If none exists, create a new assignment for the whole class.
  3. Select the assignment, then click Download > This assignment. This will download a CSV file to your computer with information on the students and grades.
  4. Open the CSV file, and copy the student emails from the Email Address column.
  5. Open the corresponding class in Hāpara Dashboard, and go to Class Info.
  6. Click Add Students, then paste the list of student emails from step 4 and submit. This will add the students from Classroom into Hāpara.

Important note: In order for the above steps to work, all students must already be loaded into the Hāpara system (but not necessarily in any classes). To ensure that all students are available to be added, enter their emails into a spreadsheet with an Email header and load via the Hāpara Data Loader. This will add all listed students into the system so that they are available to be added to classes manually.

Frequently Asked Questions 

What will teachers see in Hāpara Dashboard?

Hāpara Dashboard will show a tab containing the documents in the Google Classroom folder specific to that class, organized by student. IE: Google Drive root > Classroom > [Google Classroom Class Name]

Gmail and Sharing tabs are also available for Google Classroom synced classes.

Does Hāpara create a class folder for Google Classroom synced classes?

When Google Classroom sync is enabled, contents of the existing Classroom folders will be shown in Dashboard. Hāpara does not create any folders for Google Classrooms synced to Hāpara.

What happens to Classroom folders when a Hāpara Dashboard class is archived?

Archiving does not impact Google Classroom classes that have been synced into Hāpara. Google Classroom classes can be removed from Hāpara by going to Class Info, selecting Edit Class, and choosing the Deactivate Class option.

Teachers are not able to sync classes into Hāpara from Google Classroom, what do I do?

If the Administrator has enabled Google Classroom Sync for the domain or school but teachers are not able to successfully sync their Google Classroom Classes into Hāpara, check the following:

Open the Google Admin Console navigate to Apps > Marketplace Apps > Settings for Hāpara Teacher Dashboard

Ensure data access is "granted" by clicking "Grant data access" as shown in the example below. 

Will this impact classes added by data load?

Allowing teachers to sync classes from Google Classroom will have no impact on classes added by data load. 

Can teachers use Hāpara Workspace with a Google Classroom class?

Yes, Workspace is available for Google Classroom classes and Workspaces will work in the same way they do with classes created by data load/SIS sync.

Can teachers use Hāpara Highlights with a Google Classroom class?

Yes, Highlights is available for Google Classroom classes and it will work in the same way it does with classes created by data load/SIS sync.

How do teachers add and remove students in a Google Classroom synced class?

Students should be added to a Google Classroom class directly in Google Classroom. Teachers cannot add students to Google Classroom classes on the Class Info page in Hāpara.

How do teachers add and remove co-teachers in a Google Classroom synced class?

Teachers should be added to a Google Classroom class directly in Google Classroom. Teachers cannot add co-teachers to Google Classroom classes on the Class Info page in Hāpara.

How can a teacher deactivate a Google Classroom synced class?

Any teacher in a class can deactivate the class, which will remove it from Hāpara. To do this, go to the Class Info page and click "Edit Class". Then, use the Deactivate option shown below.

Classes can be reactivated if the teacher adds the class again from the "Add Class" option on the Manage Classes page.

How do you archive a Google Classroom synced class?

Google Classroom classes can be archived in Google Classroom. Archiving a class from Google Classroom will remove the class from Hāpara when a sync is run. This happens automatically every 4hrs, or when a teacher clicks "Sync" on the Class Info page.

Can Google Classroom Sync be enabled for some schools in my domain but not others?

No. Google Classroom Sync is a domain-wide feature and can only be enabled for all schools and teachers.

Can I have teachers in separate Google Groups for separate schools?

Yes, you can have one Google Group at the domain level containing any staff who should have access to all schools, and then add separate Google Groups for each of your schools, containing the teachers who should be able to sync Google Classroom classes for that school.

Where should the Google Group for teacher validation be created?

The Google Group for validation should be created in the student domain.

What should the Google Group for teacher validation be called?

Hāpara can use a Google Group with any name you choose, however we would recommend using a name that makes the group’s purpose easy to identify by School Administrators, like “Hāpara-Teachers”.

Who should be in the Google Group for teacher validation?

The group should contain Admins, Teachers and any school support staff. In short, any person who should not be added as a student.

 

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