Manual Configuration Tab Follow

The configuration specified in the Data Loader "Manual Configuration" page is used when a CSV or Google Sheet is loaded using the Manual Load Method. The configuration states whether and how you use several Hapara features. This configuration also impacts the format of the data that you will need to load in the Class and Student files.

 

File Type

The Manual Load method supports loading either a Google Sheet or a CSV file.

You must select one of these document types you want to use:

  1. Google Sheet
  2. CSV file

Both options are good. 

 

Academic Year Suffix

The Academic Year Suffix is used by the Data Loader to simplify data management, and maintain a yearly class structure.

To minimise errors, and simplify the data loading process, Hapara has moved away from custom configuration of the Academic Year Suffix. The Academic Year Suffix will now be incremented automatically after archiving:

  • For Southern Hemisphere customers from "-2017" to "-2018" for example
  • For Northern Hemisphere customers from "-1617" to "-1718".

 

Subject Folders

Student folders are Google Drive folders that can be created for each student in a class. The folders are shared to the student and the teacher, so the work here is not visible to other students unless explicitly shared.

The Hapara Dashboard product supports students having zero to many Subject Folders per Student per Class. This setting states how folders will be used with Classes loaded via the Manual Load Method.

You must select one of these options:

  1. Secondary school: Each student has one folder matching ClassName
  2. Elementary school: Each class may have multiple folders named in the Class spreadsheet column titled 'Subject Folders'
  3. Elementary school: Each student has the same set of subject folder(s)
  4. No student folders are created

Notes on the above options:

  • Option 1 is commonly used in secondary schools where a Class represents a combination of a subject (e.g. English) and a student cohort (e.g. Grade8B).
  • Option 3 is commonly used in primary schools where a Class represents a student cohort (e.g. Grade2c) and the teacher teaches multiple subjects to that class. You specify the folder names that will be used for all classes (e.g. English,Math,Art,Other) on the Manual Configuration page.
  • Option 2 allows you most control. You can specify different folder names for each class. To do this, add a column titled ‘Subject Folders’ to the Classes spreadsheet. On each row of the spreadsheet, specify the folder names for the class on that row.
  • Option 4 is not recommended for customers who are using the Hapara Dashboard product.
  • Option 4 is recommended for customers who are only using Workspace and Highlights.         
  • Also refer to the Naming Subject Folders - Recommendations article.

Warning: It is easy to add folders but difficult to remove unwanted folders. So it is important to get this setting right.

 

You can also specify a suffix that will be added to the end of all student subject folder names - both in each Teacher's Google Drive and each Student's Google Drive. Suffixes help make the folder names unique across all students. This suffix doesn’t help students (as they only see their own folders). This suffix helps teachers who view student subject folders via Google Drive (as the folder names the teacher sees will all be different).

You must select one of these folder suffix options:

  1. No Suffix
  2. - FirstName LastName
  3. - LastName, FirstName
  4. - StudentEmail

Notes on the folder suffix options:

  • Option 2 is the most commonly used.
  • If you select Option 4 the portion of the student email address before the “@” symbol will be used as the suffix.

Warning: Once the suffix is added to the folder names, the suffix cannot be removed or changed. So it is important to get this setting right.

Note: If you have purchased an “unprovisioned” Hapara product (such as Reseller Highlights) then this section will be hidden.

 

Student Sites

Note: Due to limited API access, Hapara cannot support new version Google Sites, but does support Classic Google Sites.

The Hapara Dashboard product supports teachers viewing student’s posts and comments on Google sites. This setting states how Student Sites will be used with Classes loaded via the Manual Load Method.

You must select one of these options:

  1. Do not show Site content
  2. Show content from all Sites where student is a co-author
  3. Show content from the student site(s) named in the Classes spreadsheet column titled 'Student Sites'. Create missing sites.

Notes on the above options:

  • Option 2 is the most commonly used
  • Option 3 allows you most control. You can specify different site names for each class. To do this, add a column titled ‘Student Sites’ to the Classes spreadsheet. On each row of the spreadsheet, specify the site name(s) for the class on that row.
  • Option 3 can optionally be used as a way to create (or provision) Google Sites for students.The article Setting Up Student Sites explains this and other related features.

Note: If you have purchased an “unprovisioned” Hapara product (such as Reseller Highlights) then options 3 will not be available.

 

Student Blogs

The Hapara Dashboard product supports teachers viewing student’s Google Blogs. This setting states how Student Blogs will be used with Classes loaded via the Manual Load Method.

You must select one of these options:

  1. Do not show Blogger content
  2. Show content from all blogs where student is a co-author
  3. Show content of the blog(s) specified in the Classes spreadsheet column titled 'Student Blogs'

Notes on the above options:

  • Option 2 is the most commonly used.
  • Option 3 allows you most control. You specify different blog names for each class. To do this, add a column titled ‘Student Blogs’ to the Classes spreadsheet. On each row of the spreadsheet specify the blog name(s) for the class on that row.
  • Also refer to the Setting Up The Blogger Tab article.

Note: If you have purchased an “unprovisioned” Hapara product (such as Reseller Highlights) then options 3 will not be available.

Note: Hapara does not create (or provision) Blogs. Instead Hapara Dashboard shows existing Blogs that match the option chosen above.  

 

Class Calendar

Hapara can create a Google Class Calendar for each class. This setting states how Calendars will be used with Classes loaded via the Manual Load Method.

You must select one of these options:

  1. Class Calendars are not created
  2. Create a class calendar named ClassName_YearSuffix
  3. Create the class calendar named in the Class spreadsheet column titled 'Class Calendar'

Notes on the above options:

  • Option 2 is the most commonly used. This means the Calendar is given the same name as the Class.
  • Option 3 allows you most control. You can specify different calendar name for each class. To do this, add a column titled ‘Calendar’ to the Classes spreadsheet. On each row of the spreadsheet, specify the calendar name for the class on that row.
  • Option 2 and 3 will create a Google Calendar for the Class (if the Calendar does not already exist).

Note: If you have purchased an “unprovisioned” Hapara product (such as Reseller Highlights) then this section will be hidden.

 

Student Gmails

If the Hapara Dashboard “Gmail” feature is enabled, you can control who can view Gmails associated with classes. This setting states who can see Gmails associated with Classes loaded via the Manual Load Method.

You must specify whether Gmails are viewable by:

  1. admins and teachers who can view the class.
  2. the teachers of the class.
  3. the teacher(s) in the Google Group(s) named in the Class spreadsheet column titled ‘GmailViewers’.

Notes on the above options:

  • Option 2 is the most commonly used.
  • Option 3 allows you most control. You can specify different Google Groups name for each class. To do this, add a column titled ‘GmailViewers’ to the Classes spreadsheet. On each row of the spreadsheet, specify the Google Group name for the class on that row.
  • Also refer to the Setting up the Gmail Viewer article.

Note: If the Gmail Viewer has been disabled, then this section will be hidden. The Gmail Viewer is enabled / disabled via the Hapara Admin Console > Modules > Gmail Viewer page.

 

Template and Sample Files

After you have saved the Manual Configuration settings, the Data Loader will provide links to template (blank) and sample (populated) Student and Class files that match your configuration options:

 

 

 

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